Application Review Procedure

1. Application Review Process

Upon receiving the inquiry or application form, the Application Manager (AM) shall evaluate the submitted details based on the technical area, NACE codes, or other applicable classifications. The review ensures the request falls within the accredited scope of Global Certification Npl Pvt. Ltd. (hereafter referred to as Global Certification).

This review is carried out in accordance with Procedure P-06: “Procedure for Review of Application and Contract Review.” If the application is within Global Certification’s scope, the AM forwards it to the Quality Manager (QM) or Technical Manager (TM) for contract review and quotation preparation.

Global Certification ensures that adequate information is available about the applicant’s organization and its management system to design an effective audit program. (Ref: Global Certification-F-001)

Any misunderstandings or discrepancies between Global Certification and the applicant must be clarified and resolved before proceeding.

Global Certification will also:

• Verify the availability of competent personnel to conduct certification activities

• Review the scope of certification, applicant’s site(s), required audit time, and any other factors affecting the audit (e.g., language, safety, impartiality concerns)
  (Ref: Global Certification-F-01 & F-02)

2. Contract Review and Quotation

The Quality Manager (QM) performs a detailed contract review to calculate mandays, assess multi-site activities, and identify other relevant factors. Based on this, a quotation is prepared in accordance with Procedure P-06.

After obtaining approval from the CEO, the quotation is submitted to the client.

• If the client rejects the quotation, the case is closed and recorded under “Lost Business.”

• If the client accepts the quotation and submits the registration fee, the AM will verify the client’s information, confirm the fee, and reconfirm the contract. Consultation with the CEO or another officer may occur to ensure completeness and accuracy.

This includes:

• Confirming the scope of certification

• Reviewing the original questionnaire

• Resolving any inconsistencies before contract acceptance

3. Competency Determination and Audit Team Allocation

Based on the contract review (Procedure P-05), Global Certification identifies the competencies required for:

• Performing the audit

• Making the certification decision

In consultation with the CEO, the QM/AM finalizes the audit team, ensuring that team members (auditors and technical experts) collectively cover all necessary competencies. Auditors may be internal or external and must meet the qualification criteria outlined in Procedures P-03 and P-06.

The person(s) responsible for making the certification decision will be formally appointed through an Appointment Letter (Global Certification-F-006), ensuring they possess the appropriate competencies.

4. Audit Time Calculation

Audit duration is calculated in compliance with:

• ISO 17021, ISO 22003, ISO 27006

• Relevant accreditation board requirements

• IAF Mandatory Documents

Audit Time Principles:

• Audit time includes Stage 1 and Stage 2

• Audit time excludes preparation and report writing

Factors Affecting Audit Time:

• Size of the organization

• Process complexity

• Scope of certification

• Number and type of sites

Minimum On-Site Audit Time:

• At least 50% of the total audit time must be spent auditing the actual product/service realization processes

• Time spent by non-auditor team members (e.g., technical experts, observers) is excluded

• Travel time is not counted toward audit time duration

Conclusion

This procedure ensures that Global Certification Npl Pvt. Ltd. follows a standardized, impartial, and competent approach to application review, contract management, audit planning, and certification execution—meeting all applicable international standards and accreditation requirements.